July 2016

45% of event planners say that event sponsorship is their biggest challenge when planning an event. Source

If you are one of these event planners, worrying about the budget for your next event, then fret not, you are at the right place.

Problem

Every sponsor does their ground work before agreeing to associate their brand with an event. Once that hurdle is crossed, they have to make it a successful sales campaign in terms of brand visibility and customer reach. Standees and banners at venues have become a thing of the past. There are so many of these, all around the venue, that the brand gets lost in the sea of billboards.

To stand out from competitors and grab more eyeballs, why not go digital? Smartphones have become a part and parcel of our lives, and we spend more time with these than with a family member or friend.

Most event planners today, consider event apps as an indispensable and integral part of their events. But have you thought about how you can make it a win-win for you and your event sponsors? Here are some features of the event app that enable you to do just that.

Splash Screen

This is the entry point for the users to the app and thus offers a great opportunity it to make an unforgettable first impression. And the feather on the cap is that the coverage is maximum  – because it is full screen. Moreover, every time users open the app, the splash screen with brand collaterals are displayed to them.

Banner Images

Once the user logs in, she gets to the landing screen where general information about the event is shared, also termed as the home screen. These rotating images are displayed on the top section of the mobile screen. A banner of the brand is displayed for around 5 seconds.

Partner Listing

If the motive is to share details of your brand through website and contact details like telephone number email address etc., then highlighted partner listing is the best option. The sponsors can be classified into categories – for instance, Platinum, Gold or Silver Partners, and listed accordingly.

Ad Banner

If you don’t want to share your space with anybody and want to be featured all across the app, then ad banners are your best bet. The brand is displayed at the bottom of the mobile screen and stays in the user’s view all throughout.

If brands are exhibiting their products in stalls at the venue, then the opportunities are much more.

Sponsored Notifications

Imagine a situation where an individual venture to a stall and she gets a custom notification about the brand and its products. Such services are striking as they grab the individual’s attention and drive home the point by exploiting the advantage of proximity. The notifications based on proximity require hardware to trigger the notifications, called Beacons. But if you wish to remove the overhead of hardware, then sponsored notifications can be configured to be sent at regular intervals.

Floor Maps

Most events today share the floor map of the venue to make it easy for themselves and the delegates. Exhibitors can use it to their advantage by getting their stall highlighted in the venue map.

Conclusion

We have got you covered for the budget for your next event – one of the many things that you as an event planner worry about and definitely of the topmost priority. It’s up to you now to interest your sponsors by creating the best digital event sponsorship packages.

About Us

The AidaIo platform is focussed on driving engagement and getting you up close and personal with your audience. We have built a suite of features to create interaction and engagement. Visit our website www.aidaio.com to know more about how we can help with event sponsorship. You can also write to us at [email protected]

Follow us @teamaidaio

73% of event planners say social media is a MUST-HAVE for their event – Survey

How our clients used Digital Walls ?

• • A Popular Singer took stage only after a certain number of tweets were posted by the audience LIVE. The Digital wall was used as a countdown while audience saw their own tweets projected.
  • Run photo contests with physical objects that are branded. For example. Instead of handing out free goodies, exhibitors asked visitors to Instagram a selfie with their brand
  • The Bangalore International airport used Digital Walls to get audience to engage which lead to the hashtag trending.

Reach out to us for more use-cases and a trial.

Live Audience Polls

Engaging events are never a one-way journey. It’s all about interactivity and capturing the imagination of your audience polls. Instant audience engagement and interaction can be rewarding, not only in terms of evaluating your event but also to prepare for the next.

Then comes the fancy world of ARS (Audience Response System). Yes, the same thing that you see in some of the TV shows. The presenter asks a question and the audience press a button on a small voting pad and shares their votes. There is a receiver device that captures and consolidates these votes.

Problem

On the first look, ARS does seem very interesting, but as you delve deep into its world, you realise it’s just more responsibilities falling on your shoulders, in terms of procuring the devices, testing them and the list goes on.

Procurement – First and foremost, for using ARS in your event, you must plan ahead to procure or rent the devices. Once procured, they have to be stored appropriately.

Capacity – The number of devices needed for your event depends on the number of targeted voters. Each receiver has a set capacity, which is usually around 200-500 voters.

Cost – The rental cost is often around $5-$20 for each voting device. Over that, there is a fixed cost that is to be paid for the receivers, which could be anywhere from $800 to $1000.

Powering – Once procured, you have to ensure that all the devices are powered and working properly. These devices work on small batteries, which need to be checked often and recharged. In case of faulty devices, you need to get them repaired ahead of the onset of the event.

Dry runs – And once that is ensured, you must go ahead and carry out multiple dry runs with the devices and receivers. A small amount of training and ‘getting-used-to’ is required for setting up polls.

Handling – You also need volunteers to hand out devices and collect them once the voting is over. With larger events, ARS becomes all the more cumbersome to distribute, collect and store.

Proximity – If the targeted audience is distributed across the venue, then good luck on getting them to assemble at one point and casting their votes. The voting pads need to be within the range of the receiver, which is usually a radius of 100 meters.

Solution

There’s got to be a better way. Each one of us carries a smartphone today, so how about putting them to good use at events. How about sending Polls to your audience through your event app?

Using the right tool makes it a lot easier. The audience have their smartphones in their pockets, so you don’t have to worry about any of the above problems. Even if the audience is spread across the venue, you can broadcast a poll and they can send their responses from wherever they are. Moreover, at a given point of time, multiple polls can be active simultaneously. Users can peruse previous polls and their votes. As the results pour in, you can display them on a live display screen of your choice.

Just imagine the plethora of analytics possibilities that would be available. Based on how an individual vote’s, you can target content to her appropriately. You could make use of these learnings to plan your next event. Since the possibilities are endless – Make sure you make the most it!

About Us